Meeting Rooms

Meeting rooms are available free of charge to community organizations and non-profit groups for meetings that are educational, cultural or civic in nature. The rooms are not available for individual or commercial use. A completed Meeting Room Use Application must be received by the library at least one week prior to the meeting date requested.

Meeting Room Application PDF

Reserve a Room Online

Who may use the meeting rooms?

Meeting rooms are available to community organizations and non-profit groups for meetings that are educational, cultural or civic in nature. The rooms are not available for individual or commercial use.

Reservations for meeting room space are on a first-come, first-served basis. A completed Meeting Room Use Application must be received by the library at least one week prior to the meeting date requested.

Reservations will not stand until the completed application is on file and approved by the library.

Reservations may be made no more than 12 months in advance. No group may consider the Library its permanent meeting place or use the Library as its mailing address. The Library has the authority to accept, renew, or reject requests for use of the room under the established policy. To promote the accessibility of the meeting rooms to a wide variety of community groups, the Library may limit the number and frequency of meetings for any particular organization.

The use of the facilities shall be in accordance with the policies and procedures set by the Trustees of the Public Libraries of Saginaw. In allocating the use of meeting rooms, the Trustees of the Library and Library staff shall not discriminate on the basis of the political or religious beliefs of applicant groups, or on any other constitutionally or statutorily-prohibited basis. Permission to use a Library meeting room does not constitute or imply Library endorsement of the aims, policies or activities of any group or organization, or the views expressed in the meeting.

No use of meeting rooms that is likely to disturb Library patrons in their customary use of Library facilities, impede Library staff in the performance of their duties, or endanger the Library buildings or collection will be approved or permitted.

All meetings must be free of charge and open to the public. No admission charge, request for donation or items for sale are approved by the Library. Meeting rooms shall not be used for entrepreneurial or commercial purposes, for the solicitation of business, for profit or for fundraising other than fundraising that supports the Library, unless specifically permitted by the Library Director. No goods or services shall be promoted, sold or exchanged upon the premises or by sample, pictures, or descriptions. Groups using Library meeting rooms must not use advertising and publicity which imply that their programs are sponsored, co-sponsored, endorsed or approved by the Library, unless written permission to do so has been previously given by the Library Director.

All organizations or groups shall indemnify, defend and hold harmless the Public Libraries of Saginaw, its officers, agents and employees from and against any and all claims, suits, actions of any kind, arising and resulting and accruing from any negligent act, omission or error of the organization or group resulting in or relating to personal injuries or property damage arising from the organization/group’s use of the Library meeting room.

Any false, misleading or incomplete statement on the application form shall be grounds to forbid the use of meeting rooms by the applicant group.