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Public Libraries of Saginaw

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  • Hoyt Main
  • Butman-Fish
  • Wickes
  • Zauel Memorial

Hoyt Main

(989) 755-0904
505 Janes Avenue
Saginaw, MI 48607
See map: Google Maps
Mon-Thu: 9:00am-8:00pm
Fri-Sat: 9:00am-5:00pm

Butman-Fish

(989) 799-9160
1716 Hancock Street
Saginaw, MI 48602
See map: Google Maps
Mon-Thu: 9:00am-8:00pm
Fri-Sat: 9:00am-5:00pm

Wickes

(989) 752-3821
1713 Hess Street
Saginaw, MI 48601
See map: Google Maps
Mon-Thu: 12:00pm-6:00pm
Sat: 9:00am-5:00pm

Zauel Memorial

(989) 799-2771
3100 North Center Road
Saginaw, MI 48603
See map: Google Maps
Mon, Tue, Thu: 9:00am-9:00pm
Wed: 12:00pm-9:00pm
Fri-Sat: 9:00am-5:00pm
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Meeting Rooms

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Meeting Rooms

Meeting rooms are available free of charge to community organizations and non-profit groups for meetings that are educational, cultural or civic in nature. The rooms are not available for individual or commercial use. A completed Meeting Room Use Application must be received by the library at least one week prior to the meeting date requested.

Meeting Room Application PDF

Reserve a Room Online

Who may use the meeting rooms?

Meeting rooms are available to community organizations and non-profit groups for meetings that are educational, cultural or civic in nature. The rooms are not available for individual or commercial use.

Reservations for meeting room space are on a first-come, first-served basis. A completed Meeting Room Use Application must be received by the library at least one week prior to the meeting date requested.

Reservations will not stand until the completed application is on file and approved by the library.

Reservations may be made no more than 12 months in advance. No group may consider the Library its permanent meeting place or use the Library as its mailing address. The Library has the authority to accept, renew, or reject requests for use of the room under the established policy. To promote the accessibility of the meeting rooms to a wide variety of community groups, the Library may limit the number and frequency of meetings for any particular organization.

The use of the facilities shall be in accordance with the policies and procedures set by the Trustees of the Public Libraries of Saginaw. In allocating the use of meeting rooms, the Trustees of the Library and Library staff shall not discriminate on the basis of the political or religious beliefs of applicant groups, or on any other constitutionally or statutorily-prohibited basis. Permission to use a Library meeting room does not constitute or imply Library endorsement of the aims, policies or activities of any group or organization, or the views expressed in the meeting.

No use of meeting rooms that is likely to disturb Library patrons in their customary use of Library facilities, impede Library staff in the performance of their duties, or endanger the Library buildings or collection will be approved or permitted.

All meetings must be free of charge and open to the public. No admission charge, request for donation or items for sale are approved by the Library. Meeting rooms shall not be used for entrepreneurial or commercial purposes, for the solicitation of business, for profit or for fundraising other than fundraising that supports the Library, unless specifically permitted by the Library Director. No goods or services shall be promoted, sold or exchanged upon the premises or by sample, pictures, or descriptions. Groups using Library meeting rooms must not use advertising and publicity which imply that their programs are sponsored, co-sponsored, endorsed or approved by the Library, unless written permission to do so has been previously given by the Library Director.

All organizations or groups shall indemnify, defend and hold harmless the Public Libraries of Saginaw, its officers, agents and employees from and against any and all claims, suits, actions of any kind, arising and resulting and accruing from any negligent act, omission or error of the organization or group resulting in or relating to personal injuries or property damage arising from the organization/group’s use of the Library meeting room.

Any false, misleading or incomplete statement on the application form shall be grounds to forbid the use of meeting rooms by the applicant group.

Using Library Meeting Rooms

Scheduling

Priorities:

  • Elections
  • Library programs and activities
  • Library related groups’ programs and activities
  • Local Government programs and activities
  • Non-Profit Groups and Community Organizations

 

  • The meeting room is available during library hours. Meetings will vacate the library premises 15 minutes prior to library closing time.
  • Reservations must be made by an adult who will be held responsible for any damage incurred to the building or equipment and must be in charge of any children/minors under age 18 attending the meeting.
  • Each group is limited to a total of 2 meetings per month, not to exceed 12 meetings per calendar year.
  • Meetings may not be scheduled more than 12 months in advance.
  • A meeting room form must be turned in and approved for EACH requested use of the room and must be on file before reservations will be confirmed and at least one week prior to requested meeting room use.
  • Library and Library-sponsored meetings have priority and the Public Libraries of Saginaw reserves the right to preempt any scheduled meeting. The Library will make every effort to give advance notices of such preemption.

Facilities

  • Hoyt Library Auditorium is limited to the capacity of 70 persons. – TV, Bluray/DVD, Projector, Screen
  • Hoyt Library Mezzanine is limited to the capacity of 30 persons. – TV, Bluray/DVD
  • Hoyt Library Board Room is limited to the capacity of 10 persons. - None
  • Butman-Fish Library Meeting room is limited to the capacity of 80 persons.- TV, Bluray/DVD
  • Wickes Library Meeting room is limited to the capacity of 40 persons. - TV, Bluray/DVD, Projector, Screen
  • Zauel’s Dr. Kurumety Meeting room is limited to the capacity of 100 persons. – Smart TV, Bluray/DVD

 

  • Controlled substances, alcohol, and smoking are not permitted.
  • Materials or equipment owned by any individual or group may not be left or stored at the library. The library will not be responsible for any material left in the library.
  • No materials or property shall be moved in or attached that will damage floors, walls, or woodwork.
  • Each group is responsible for setting up the room and returning it to its original arrangement. Clean tables, countertops, sink, and floors as needed.
  • Groups using the room must report spills or maintenance issues along with the number of attendees to the librarian at the reference desk.

Staff Assistance

  • The staff is not available to deliver telephone messages, unless there is an emergency.
  • Library Staff is not available to assist in room set-up. Please be sure that you schedule your room use to accommodate set-up and take-down time.
  • Presenters using meeting room equipment are expected to have a basic knowledge of their use. Staff cannot provide in-depth training but will answer basic questions about the limited equipment we provide. Library Staff will not give tech support for any devices not belonging to the library.

Approved 3/20/2003 by Library Board; Revision approved by Library Board 3/1/07; Revision approved by Board 3/4/10; Revision approved by Board 10/6/11; Revision approved 2/7/13; Revision approved 2/2/17

Upcoming Events

Primary tabs

  • Upcoming
  • Month
This event is in the "Everyone" group.
Dec 16 Mon

Hoyt Library Chess Club

December 16, 2019
3:00pm - 7:00pm
Dec 16 2019 Mon

Hoyt Library Chess Club

3:00pm - 7:00pm
Library Branch: Hoyt Main
Room: Hoyt Library Mezzanine
Age Group: Everyone
Program Type: Other
Description:
Drop in Chess Club.  All ages and skill levels are welcome.  Children under 10 need to bring a helper. ...
This event is in the "Children" group.
This event is in the "Teens" group.
Dec 16 Mon

Advantage Academy Tutoring

December 16, 2019
4:00pm - 7:00pm
Dec 16 2019 Mon

Advantage Academy Tutoring

4:00pm - 7:00pm
Library Branch: Butman-Fish
Age Group: Children, Teens
Program Type: Other
Description:
Butman-Fish Library provides free tutoring for Kindergarten through 12th Grades. Children under seven years need an adult helper. Whether you need help with homework, a project, or are just working on skills; come join us at Butman-Fish. We want you ...
This event is in the "Children" group.
Dec 16 Mon

Ball-lympics Blowout

December 16, 2019
6:00pm - 8:00pm
Dec 16 2019 Mon

Ball-lympics Blowout

6:00pm - 8:00pm
Library Branch: Butman-Fish
Room: Butman-Fish Library Meeting Room
Age Group: Children
Program Type: Health & Wellness, Other
Description:
A kinesthetic program for kids to burn off their Monday mania and get a good release to start their week off right by playing timeless ball games including our version of volleyball, basketball, and more! ...
This event is in the "Adults" group.
Dec 18 Wed

Intro to eBooks and eAudiobooks

December 18, 2019
9:30am - 10:30am
Registration
Dec 18 2019 Wed

Intro to eBooks and eAudiobooks

9:30am - 10:30am
Library Branch: Butman-Fish
Room: Butman-Fish Library Meeting Room
Age Group: Adults
Program Type: Technology Class
Registration Required
Seats Remaining: 6
Description:
Basic instruction on how to download, set up, and use OverDrive, Hoopla, and RBDigital Magazines apps. Please bring your tablet or eReader. Class size is limited. Registration is encouraged. ...
This event is in the "Children" group.
This event is in the "Teens" group.
Dec 18 Wed

Advantage Academy Tutoring

December 18, 2019
4:00pm - 7:00pm
Dec 18 2019 Wed

Advantage Academy Tutoring

4:00pm - 7:00pm
Library Branch: Butman-Fish
Age Group: Children, Teens
Program Type: Other
Description:
Butman-Fish Library provides free tutoring for Kindergarten through 12th Grades. Children under seven years need an adult helper. Whether you need help with homework, a project, or are just working on skills; come join us at Butman-Fish. We want you ...
  • View All Events

Digital Library

  • Hoopla
  • OverDrive
  • RBdigital eBooks & eAudiobooks
  • RBdigital eMagazines

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Download Meeting Room Application

Reserve a Room

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Contact

Hoyt Main Library
505 Janes Avenue
Saginaw, MI 48607

(989) 755-0904

Locations

Hoyt Main Library
Butman-Fish Library
Wickes Library
Zauel Library

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